Duffield Hall Space and Reservation System

Duffield Hall

Reservation Requests

Please review the room types and the policies listed below prior to submitting your reservation request. Reservations are placed using the University Scheduling System Event Form. Each space is defined by a location code and multiple locations can be requested within each Event Request Form.

Duffield Hall Location Codes
DUFWKDYTBN: Duffield Atria Workday Table North
DUFWKDYTBW: Duffield Atria Workday Table West
DUFATR: Duffield Atria
DUFXPLZ: Lacroute Plaza
DUF254: The Staley Seminar Room (254)
DUF354: McCurdy Seminar Room (354)
DUF340: Young Colloquium Room (340)
DUF304: Interaction Space

Reservation Policies

Events may be held between 8:00 a.m. and 10:00 p.m., seven days a week and can be booked no more than one year in advance. Events that include food or occur outside of the regular work hours of Monday through Friday, 8:00 a.m. to 5:00 p.m. must be scheduled at least eight weeks in advance, and all forms must be completed at least six weeks in advance. No more than one atria event will be scheduled per day and no more than three atrium events per week to limit the time required by support personnel. The furniture that is used in the normal configuration of Duffield Hall is available for use.

While reservations are on a first come, first served basis, priority will be given in the following order: College of Engineering Administration and Student Services, Engineering departments, other Cornell departments, Cornell-affiliated groups sponsored by a Cornell department and Cornell student organizations. Any group to be bumped by a higher priority user will be notified as soon as we are aware of their request.

According to New York State's Alcohol Beverage Law, it is illegal to serve alcoholic beverages to anyone under the age of 21 years. Groups reserving Duffield Hall are responsible for observing and enforcing this law and all other policies associated with campus events. Food and beverages may be served in the Duffield Hall atrium, on Lacroute Plaza, and in the second, and third floor conference rooms. Eating or drinking is not permitted in the elevators or lab areas. Smoking is not permitted anywhere in Duffield Hall.

Catering Policies

Only professional caterers and equipment / furniture rental companies pre-approved by Cornell University may be used. The university has a process for approving events that must be followed.  Please go to Student and Campus Life for event information and procedures for the University Event Registration Form. A list of approved caterers is available online.  No personal or self-catering by event participants will be allowed.
All caterers accepted into Duffield Hall must have liability insurance coverage up to $1,000,000, must have Cornell University listed by name on their policy, and must have the appropriate health licenses. Copies of this documentation must be on file with Cornell's Risk Management office. Please contact Cornell Risk Management for full details: 607-254-1575, risk_mgmt@cornell.edu.

Please forward all event documents to the Duffield Hall Events Coordinator at duffield_reserva@cornell.edu, Cornell University, 128 Phillips Hall, Ithaca, NY 14853-5401.

All arrangements with caterers are the responsibility of the Event Planner, who will keep the Duffield Hall Events Coordinator informed of the caterer's arrival time and other event requirements. Duffield Hall provides no dining ware, utensils, or other provisions for food service; contact Cornell Dining at dining@cornell.edu for information on access to food preparation areas.

Audio-Visual Policies

Audio-visual, video conferencing, and other communications technology capabilities are available for use under the responsibility of the Duffield Events Coordinator.

The Young Colloquium Room has a rear projection SMART Board capable of displaying from a user provided laptop or from a built-in networked computer with USB access and wireless keyboard and mouse. The Smart Board provides a high level of interaction and electronic capture of meeting notes and annotations among other features. The colloquium room also has video conferencing and DVD/VCR capability. Both seminar rooms have computer projection capability. A video conferencing system and DVD/VCR player are also available in the McCurdy Seminar Room.

We have instituted the following guidelines regarding noise and music for Duffield Hall events:

  • No amplified music in the atrium between 8:00 a.m. and 4:30 p.m. weekdays.
  • Music setup must be approved; the preferred direction for music in the Baum Atrium is away from Upson Hall.
  • Event Planners for events with amplified sound or expected high sound levels are responsible for keeping the doors between Duffield and Upson Hall closed during their event; this includes the Upson Hall first floor doors.
  • No other audio-visual equipment is provided.

Safety at Duffield Hall

All fire and general security procedures must be followed. If an emergency occurs, notify responders via a Cornell emergency phone, by dialing 911 on a personal cell phone, utilizing a fire pull box, or other means. If a fire or gas alarm activates, you must leave the building immediately. In these situations the elevators will not be available and guests will use the stairs. University security or emergency personnel will take charge of all evacuation procedures during this period.
Event Planners have overall responsibility for event safety and are required to follow university safety policies. The Event Planners and any contracted service provider (for example, the caterer) shall follow the requirements and guidelines which discuss general event safety and contact information.
Additional building specific event safety limitations must be followed including the placement of outdoor cooking equipment and propane tanks and special limitations for where food can be staged and furniture placed so as to not block room and building exit paths. These must be specifically discussed and approved by the building manager or Cornell Environmental Health and Safety before the event.
If more clarification is needed please contact duffield_reserva@cornell.edu.